Admin/Finance Officer
| Job Location: | Badakhshan, Badghis,Baghlan, Balkh,Bamian, Daikondi, Farah, Faryab, Ghazni, Ghowr, Herat, Jwazjan, Kandhar, Khost, Kunar Nangarhar. Paktia, Parwan,Samangan, sar-e-pol, takhar, wardak, paktika |
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| Nationality: | National |
| Category: | Admin-Clerical, Finance |
| Employment Type: | Full Time |
| Salary: | As per NTA Salary Scale |
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| Organization: | Citizen Charter |
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| Years of Experience: | 2 years related work experience , |
| Contract Duration: | One Year ( Extendable) |
| Gender: | Male/Female |
| Education: | Bachelor’s degree in related field |
| Close date: | 05 Nov, 2017 |
About Citizen Charter:
The Citizens’ Charter is a National Priority Program (NPP) of the National Unity Government (NUG) that was officially launched on September 25, 2016. The Citizens’ Charter is an inter-ministerial, multi-sectorial NPP, where Ministries have collaborated to provide basic services to rural communities. The key service delivery ministries involved are: Ministry of Rural Rehabilitation and Development (MRRD), Independent Directorate of Local Governance (IDLG), Ministry of Education (MoE), Ministry of Public Health (MoPH) and Ministry of Agriculture, Irrigation and Livestock (MAIL), with oversight by Ministry of Finance (MoF). MRRD has a key role and will be responsible for infrastructural development and strengthening CDCs and Cluster CDCs. The Community Development Councils (CDCs) will be linked to sub-national government to improve communication and coordination from the community to the district, provincial and national levels - increasing Government visibility and accountability. The Citizens’ Charter is an important foundation for the Government’s reform agenda, contributing to a number of priority areas including: Ensuring Citizens’ Development Rights; Building Better Governance; Reforming Development Planning & Management and Developing Partnerships. The Citizens’ Charter intends to improve service delivery by ensuring minimum service standards, provide greater responsiveness by the Government to the people and increase the level of public satisfaction with services. The Charter commits to deliver the following core services across the country over a 10 year period: • Basic health services • Basic education access • Safe drinking water and sanitation • Improved farming technologies and the delivery of extension services • Rural connectivity with tertiary roads • Rural renewable energy
Job Description:
- District Admin & Finance Officer is responsible for ensuring the correct processing and booking of transactions relating to CCAP’s operational expenditures, maintaining records relating to such transactions for audit, and for the cash holdings of the district.
- Ensure cash receipts retained on the overnight are to be minimized and locked up in safe,
- Properly maintain the petty cash for payments of daily minor expenses and withdraw petty cash within ceiling limit.
- Prepare and submit monthly payroll through the PMU Accountant to the HQ HR Division.
- Clearance of Advances of the PMU operation account with the PMU Accountant each month.
- Prepare monthly Petty Cash Reconciliation Statement and report any discrepancies timely to the PMU Accountant.
- Ensure staff attendance sheets, leave request forms, and per diem requests are properly filled and validated
- Maintain a reliable and efficient Inventory system for all fixed assets.
- Ensure that all the inventory lists for the district office are updated on monthly basis.
- Ensure proper filing system for the inventory record.
- Ensure proper physical verification of the available assets on quarterly base.
- Ensure that the checkouts for the personnel leaving due to termination/dismissal /resignation prior to the end of the contract period are cleared.
- Daily Record and Maintain vehicle and Generator Log book along with consumption summary sheet and report to the concerned PMU Accountant on monthly basis.
- Distribute a standard list of equipment to all new employees in accordance to Employee office Package.
- Cross verify all disbursements forms and closures forms according to the content and conformity with the CCAP-OM guidelines.
- Maintain accurate records & supporting documents of funds transferred and expenditures incurred under the projects disbursements in organized manner.
- Report any discrepancies found in the disbursement list with HQ before CDCs/CCDCs withdraw their grant fund.
- Timely inform CDCs/CCDCs through FPs on grant receipts to their respective bank accounts maintained in DAB branches.
- Prepare Quarterly Bank Account Reconciliation of all active CDCs/CCDCs and submit report to the District Manager and PMU Accountant on regular basis.
- Select CDCs/CCDs on quarterly basis for financial monitoring to ensure all monetary transactions and supporting documents are properly recorded and maintained at the CDC/CCDC level in accordance to the policies and procedures.
- Ensure that the documentation maintain or Submit to the PMU Accountant is complete and free of errors.
- Ensure timely and effective liaison with the PMU Accountant.
- Ensure all receipts and payments are made in accordance to policies and procedures clearly stated in the CCAP-FMM.
- Ensure all supporting documents for operations are properly maintained future audit review and verifications.
- Ensure all disbursements are made in accordance to policies and procedures clearly stated in the CCAP-OM.
- Ensure all disbursements forms are cross verified with the CDCs/CCDCs Checklist prior sending to the PMU Accountant.
- Other tasks assigned by the PMU Accountant/District Manager
Job Requirements:
Qualification Requirements:
Bachelor’s degree in related field , with 2 years related work experience ,
Computer knowledge, filing and fundamental of database understanding
Excellent organizational and interpersonal skills;
Must be self-starter with excellent demonstrated teamwork skills
Good written and verbal communication skills in English, Dari and Pashto essential and as well as having good interpersonal skills
Ability to work with a multidisciplinary team, proactive with good problem-solving skills, has the ability to interact professionally with a wide range of people
Computer knowledge, filing and fundamental of database understanding
Excellent organizational and interpersonal skills;
Must be self-starter with excellent demonstrated teamwork skills
Good written and verbal communication skills in English, Dari and Pashto essential and as well as having good interpersonal skills
Ability to work with a multidisciplinary team, proactive with good problem-solving skills, has the ability to interact professionally with a wide range of people
Submission Guideline:
How to Apply:
Please send your up-to-date CV with covering letter telling us why you are applying and how you met the required competencies before closing date, Interested Afghan Nationals should submit their applications in writing (clearly indicating on the subject line the title of the position and Vacancy Announcement Number e.g.( Admin/Finance Officer )132/HRMD/CCNPP/MRRD to: vacancies@ccnpp.org
Important Note: any/all application without the mentioned subject line will not be consider.
The Human Resources Department
Tashkilat Street, District 6th, Darul Aman
Citizens Charter Afghanistan Program
Ministry of Rural and Rehabilitation and Development
Kabul, Afghanistan, +93(0) 752040374
Women and minorities are highly encouraged to apply.
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